Ive been looking for an opportunity to get reemployed at deq. At the time of the loan, the borrower and responsible department headsteward must complete a loan of university property form. The department of accounts doa website has a link to the commonwealth accounting policies and procedures capp manual for cardinal. In consideration of the departments offer to reimburse moving and relocation expenses. Richmond international raceway, various dates for commonwealth of virginia employee discounts. This deadline will ensure that doa receives all activity to close out monthlyfiscal year. Pursuant to capp manual topic 20205, these funds are not subject to the comptrollers policies governing the disbursement of state funds. Capp topics in alphabetical order cardinal virginia department. Grants management handbook virginia western community college. High altitudes and travel to very hot and humid areas should be discouraged in the. Capp manual 50515 virginia department of accounts virginia. The grants development office of virginia western community college would like to acknowledge valencia community college orlando, fl for its assistance in the development of the grants management handbook and to dori crawley for her contributions in layout and design. Date november 2015 overview introduction the purpose of this topic is to provide guidance to agencies and institutions concerning the requirements of the code of virginia, sections 2. Accounts decommissioned the previous accounting system in july 2016.
Gift cards, stored value cards, calling cards, prepaid cards or similar products are considered prohibited purchases. Loan of university property norfolk state university. Expenditures of state funds must be made in accordance with the commonwealth accounting policies and procedures capp manual set out by the virginia department of accounts doa and are not impacted by this policy. Agency head or designee the officiallydesignated individual who directs the daily operations of any.
The university has a significant investment in fixed assets land, buildings, fixed equipment, infrastructure, moveable equipment, intangible assets, etc. The college follows the commonwealth accounting policies and procedures capp manual that is written and published by the department of accounts doa to provide authoritative guidance on the application of accounting policies, procedures, and systems pursuant to section 2. Capp manual virginia department of accounts virginia. State of virginia capp manual keyword found websites. While performing our test work, we identified ten capp manual topics that were outdated and still referenced the ommonwealths former accounting system. It is the policy of the commonwealth of virginia to limit travel costs to only those. Office of the comptroller 7 commonwealth of virginia definitions agency any agency, commission, department, division, institution, board, council, or other organization of the commonwealth of virginia operating from state funds. Charge card policy as well as the policies listed below. Reliability and completeness of financial reporting and information.
Include expenditures made by charge card for purchasing. I make these certifications and affirmations under penalty of perjury and i understand that knowingly making a false statement or representation on this form is a criminal violation. Travel tarv 1004 page 1 virginia department of fire. The university has a significant investment in fixed assets land, buildings, fixed equipment, infrastructure, moveable equipment, intangible. The california consortium of addiction programs and professionals ccapp education, credentialing, and membership. The retirement system and accounts should give priority to this activity to ensure the guidance provided remains current. Doa dpb policy requires agencies to reclassify charge card convenience codes to the correct subobject codes. Capp topic 20335 state travel regulations virginia department. The form must be signed and dated by both the borrower and department headsteward. Capp manual 60105 cars, cost codes virginia department of. Capp manual 60106 cars, fund codes virginia department of.
Deadline set by department of accounts on their yearend closing calendar. Spcc program in accordance with the commonwealth of virginias department of accounts doa policies and procedures. Commonwealth of virginia per diem calculator va false this calculator shows per diem allowances for commonwealth of virginia travel both within and outside of the state, based on the meals and incidental travel expenses portion of the official state travel policy for travel beginning october 1, 20 through september 30, 2015. Dhrm has the responsibility for reporting the labor force utilization of state agencies to the governor and the general assembly. All appropriations for principal and interest payments are made to this fund for the recording. Vice president for finance and administration applies to. Travel regulations capp manual topic capp manual topic 20355.
Due date month or due date compliance activity description. At this time doa does not mandate statewide direct deposit for. Monitoring internal controls are procedures designed to provide reasonable, but not absolute, assurance in the following areas. Pa responsibilities following capp manual examples purchasing online instead of the eva mall. All university departments and organizational units. The program administrator may assign lower transaction limits and impose lower monthly limits.
The department, under the direction of the state comptroller, is responsible for. The capp manual commonwealth accounting policies and procedures documents the policies and procedures associated with the commonwealths centralized accounting and financial systems. No existing college employee should be committed for any service to a grant until it is determined what role that employee will play in the grant and the best method for compensating him or her. California consortium of addiction programs and professionals. Office of the comptroller 27 commonwealth of virginia. Travel tarv 1004 page 1 virginia department of fire programs. User labs will be offered during february and march 2016 and are described in the article below. South carolina per our pcard policy and procedures manual.
Armics certification receiving process certifications are received in one of four ways. Travel reimbursement requirements, continued travelers must submit the expense report to their supervisor within 30 working days after completion of the trip see capp cardinal topic no. The purpose of this policy is to ensure that the college makes full use of the commonwealth of virginias small purchase charge card spcc program as part of. Capp manual 20335 virginia department pdf documents. Cards will be issued to those persons with appropriate purchasing authority as determined by the program administrator and. Richard bland college finance and administration policies.
Vita is ultimately responsible for its cardholders use of the spcc and requires cardholders to comply with. Home commonwealth accounting policies and procedures capp manual. Automatically calculates adjustments for travel days, provided meals, and correct rates for the time of year. The department of accounts doa is responsible for the overall management of the spcc program for the commonwealth and its policy, as outlined in the doa capp manual, section 20355 small purchase charge card.
Office of the comptroller 9 commonwealth of virginia. Vita is ultimately responsible for its cardholders use of the spcc and requires. For specific instructions on the setup of the imputed life, see capp. Publications are available at the website address following each publication or on request from the commonwealth of virginia dept. Effective sept 30, 2015, this report is not sent to schev but must be done to comply with. Capp manual 60108 cars, expenditure codes virginia. Commonwealth of virginia single audit for the year ended. The assessment of internal control and documentation must be conducted in accordance with armics. Childrens services act csa virginia office of childrens services. It is based on the federal government general services administration per diem rates.
Also, you can view pertinent doa information regarding agency training opportunities offered by doa, and commonwealth accounting policies and procedures capp as well as other information. Effective with fiscal year 2010, this capp topic addresses internal control requirements for the. Commonwealth of virginia single audit for the year ended june. Policies and procedures capp manual for agencies and institutions of the commonwealth. They are used extensively in the development and the execution of virginias budget. State of virginia capp manual keyword found websites listing. The department of planning and budget dpb is responsible for the definition of all expenditure code information. In october 2015, the liability for fraudulent transactions shifted to the merchant. Agency trainers are available for additional help, so reach out to them with questions. Additional information on reconciliation policy and procedure can be found in the cardinal capp manual topic no. Capp manual 20345 moving and relocation created date. Dates will be scheduled after month end closing in march and april of 2016, and will be posted on the cardinal project website.
There is a hierarchy that includes expenditure class, major object, object and subobject. Look for reconciliation labs hosted by the doa general ledger oversight team. Capp manual topic 20355 pcard program administrator, 00242a by the 8th working day of the month, report to dhrm employee position data required in the epr ivc. If you are interested in a quick, easy to read summary of virginia s finances, click on the popular report. The virginia department of environmental quality was one of the best employers ive had.
Pay codes found on the doa website under state payroll operations. Comprehensive and reassessment versions for ages 521. Likewise,ccounts a is working towards consolidating their guidance in to the commonwealth accounting policies and procedures capp manual, which they anticipate completing by the end of march 2015. January monthly small purchase charge card monthly new cardholder agency training capp manual topic 20355 procurement services pcard. Home explore capp manual 20330 cash disbursements accounting, petty. Subobject codes are an element of the chart of accounts managed by the department of planning and budget. For all parttime employees and students who borrow university property, the. The finance department operates in accordance with the virginia commonwealth accounting policies and procedure capp manual and the governmental accounting standards board gasb. My job transferred to the virginia department of conservation and recreation. Report to president michael rao virginia commonwealth.
Capp manual 20330 cash disbursements accounting, petty. The department of accounts doa is responsible for the overall management of the spcc program for the commonwealth and its policy, as outlined in the. See step 6 on page 32 of section 20355 of the capp manual. Capp table of contents cardinal virginia dept of accounts. However, nonstate fund accounting practices are subject to audit by the auditor of public accounts apa and authorized accounting firms. They expect to finalize their updates by the end of january 2015. Notifying doa staff when petty cash is discontinued and requesting the edi account be deleted. This calculator shows per diem allowances for commonwealth of virginia travel both within and outside of the state, based on the meals and incidental travel expenses portion of the official state travel policy for travel beginning october 1, 20 through september 30, 2015. Capp manual topic capp manual topic read online virginia state travel regulations 2018.
Capp topic 20355 details the doa requirements for agency small purchase charge card programs. Cardholders are responsible for informing suppliers of the. Procedure for the disposal of grant funded assets virginia. An agency may not consider a debt of the commonwealth to be discharged unless the appropriate authority has authorized specifically that the debt has been discharged. Grants management handbook virginia western community.
The university and museums are audited once a year by the auditor of public accounts apa and the virginia department of accounts doa. Doa capp manual keyword found websites listing keyword. Capp manual 20335 virginia department, my friend is sad dr. Capp table of contents cardinal virginia department of accounts. Vita is ultimately responsible for its cardholders use of the spcc and requires cardholders to comply with doa capp manual, section 20355 small purchase charge card policy as well as the policies listed.
Doa capp manual, section 20355 small purchase charge card. Capp manual, which they anticipate completing by the end of march 2015. Capp manual 50445 virginia department of accounts virginia. Join capitol square healthcare via webex for mindfulness minutes with your virtual health coach. Loan of university property page 1 of 3 policy title. Capp manual 31215 virginia department of accounts virginia. Virginia polytechnic institute and state university. Capp manual 20315 virginia department of accounts virginia. Each certification will be clocked in on the 2nd floor noting the date received. Standard conus rate applies to all counties not specifically listed.
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